Accounting Flow Wizard
Set up your accounting the right way with AI-powered recommendations tailored to your business type.
Overview
The Accounting Flow Wizard helps you set up your books correctly from day one. Instead of guessing which accounts you need or how to structure your accounting, let our AI analyze your business and create a personalized plan.
You have two options:
- AI-Powered Wizard: Answer questions about your business and get customized recommendations
- Use Case Templates: Choose from 10 pre-built templates for common business types
AI-Powered Wizard
The AI wizard asks about your business operations and generates personalized recommendations based on your answers.
How to Use the AI Wizard
- Go to Settings → Setup Wizard
- Click 🧙♂️ Start AI Wizard
- Answer 10 questions about your business
- Optionally add a business description for better results
- Click Next to generate your plan
- Review recommendations and add suggested accounts
Wizard Questions
The wizard asks about your business to understand your accounting needs:
| Question | Why It Matters |
|---|---|
| Business Type | Determines industry-specific accounts and tips |
| Send Invoices? | Whether to set up Accounts Receivable workflow |
| Receive Bills? | Whether to set up Accounts Payable workflow |
| Track Inventory? | Whether to recommend inventory accounts and COGS |
| Have Employees? | Whether to include payroll-related accounts |
| Accounting Method | Cash vs Accrual - affects workflow recommendations |
| Job/Project Costing? | Whether to recommend job costing accounts |
| Business Loans/Debt? | Whether to include liability accounts for loans |
| Collect Sales Tax? | Whether to set up sales tax liability accounts |
| Multiple Bank Accounts? | How many bank accounts to recommend |
Understanding Recommendations
After completing the wizard, you'll receive a personalized plan with several sections:
📋 Workflow Recommendations
Guidance on whether to use invoices, bills, and which accounting method is best for your business.
📊 Suggested Accounts
A list of accounts tailored to your business type, with:
- Account name and number
- Account type (Asset, Liability, Income, Expense, etc.)
- Explanation of why this account is useful for you
⭐ Features to Use
Which Kantivo features are most relevant for your business, prioritized as:
- Essential: Must-have features for your business type
- Recommended: Will make your life easier
- Optional: Nice to have but not critical
📅 Accounting Rhythm
A suggested schedule of tasks organized by frequency:
- Daily: Quick tasks like checking deposits
- Weekly: Regular bookkeeping tasks
- Monthly: Reconciliation and reporting
- Quarterly: Tax estimates and reviews
- Yearly: Year-end close and planning
🛒 Products & Services
Suggested items to set up based on what you sell, ready to use on invoices.
💡 Tips
Industry-specific advice from experienced accountants.
Adding Suggested Accounts
You don't have to add all suggested accounts - pick the ones that make sense for your business.
How to Add Accounts
- Review the suggested accounts list
- Check/uncheck accounts you want to add
- Click ➕ Add Selected Accounts
- Accounts are created automatically with proper numbers and types
Use Case Templates
If you prefer not to use AI, choose from 10 pre-built templates for common business types:
How to Use a Template
- Go to Settings → Setup Wizard
- Scroll to the templates section
- Click on the template that matches your business
- Review the pre-built recommendations
- Add suggested accounts
Viewing Saved Plans
Your accounting plan is saved automatically. You can review it anytime.
How to View Your Saved Plan
- Go to Settings → Setup Wizard
- Click 📋 View Saved Plan
- Review your recommendations
- Add any accounts you skipped initially
Running the Wizard Again
You can rerun the wizard anytime if:
- Your business has changed
- You want different recommendations
- You answered questions differently
Frequently Asked Questions
How many AI plans can I generate?
All accounts include 10 free AI-powered plans per month. Templates are unlimited. Most businesses only need to run the wizard once.
Do I need accounting experience?
Not at all! The wizard is designed for business owners, not accountants. Questions are in plain English, and recommendations explain the "why" behind each suggestion.
What if I don't like the recommendations?
Recommendations are just suggestions - you're not required to follow them. Add the accounts you want, skip the ones you don't. You can also try a different template or rerun the wizard.
Can I use this for multiple companies?
Yes! Each company can have its own personalized plan. Great for business owners with multiple ventures.
What's the difference between Cash and Accrual?
- Cash: Record income when received, expenses when paid. Simpler, recommended for most small businesses.
- Accrual: Record income when earned, expenses when incurred. Required for larger businesses and those with inventory.
Can I change my accounting method later?
It's possible but not recommended mid-year. The accounting method affects how transactions are recorded, so switching requires adjustments. Consult an accountant if you need to change.